Receptionist Adminstrative Assistant

  • We are actively seeking an Administrative Assistant to join our team in Philadelphia , PA. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

    Starting pay is $18.00/per hour

    Responsibilities

    • Schedule and organize appointments, meetings, travel, and conferences
    • Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
    • Order office supplies and maintain office equipment
    • Establish, develop, and maintain filing system
    • Retrieve information from files when needed
    • Maintain daily and monthly schedules for all necessary staff to determine location and availability
    • Organize and prioritize large volumes of information and calls
    • Respond to requests for information
    • Complete typing and copying as needed for management staff
    • Open, sort, and distribute mail
    • Maintain a neat and orderly office and reception area
    • Work independently and within a team on special non-recurring and ongoing projects
    • May be required to take mail to the post office using own vehicle
    • Maintain conference room usage log
    • Check fax machine and distribute faxes to appropriate people
    • Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
    • Additional tasks and responsibilities may be assigned

    Minimum Requirements

    • High school diploma or GED
    • Two years of related administrative experience
    • Valid driver’s license with a satisfactory driving record
    • Proficient in Microsoft Office Suite
    • Ability to type 50+ words per minute
    • Must have high level of interpersonal skills to handle sensitive and confidential situations
    • Position continually requires demonstrated poise, tact, and diplomacy
    • Excellent verbal and written communication skills
    • Independent judgment is required to plan, prioritize, and organize diversified workload
    • Ability to prioritize workload with excellent time management skills
    • Ability to deal with individuals from all levels of the organization

    Working Conditions

    • Occasional overtime required
    • May travel utilizing own vehicle
    • Occasionally lift up to 15 pounds

    Community Options is an Equal Opportunity Employer M/F/D/V

     

    Job Type: Full-time

    Pay: $18.00 per hour

    Benefits:

    • 401(k)
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance

    Schedule:

    • 8 hour shift
    • Day shift
    • Evening shift
    • Overnight shift
    • Rotating weekends